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  2. Employee directory

Everyone in one record. Each team in its own space.

Set up your company the way it really works: departments, teams and who reports to whom. Then give everyone the access their job needs. One people record that HR, managers and payroll all work from.

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Jonas Dahl · Teams · 08:14Who does Aksel report to now? The org chart in Drive is from 2023.

You · 08:14 Sigrid Aas. Engineering, Oslo.

08:14. Jonas asks who Aksel reports to now. Find him.

12,000 companies and 1.2 million people run their HR on Simployer.

  • Loomis Pay
  • Gävle Energi
  • Lea bank
  • Hopsworks
  • Betao
  • Ants
  • Bris
  • Cflow
  • Fouredge
  • Grebban
  • Handelsföretagen
  • Learnifier
  • Nordvard
  • Once Upon
  • Wisentic
  • ISO/IEC 27001:2022 certification in progress
  • ISAE 3402 audited by PwC
  • GDPR data kept in the EU

In short

Simployer’s employee directory is the one people record your whole organisation works from. It holds how your company is built, with departments, teams and who reports to whom, and it’s where you decide who sees what. Access follows that structure, so personal data stays with the people who need it. HR finds anyone in seconds, and managers see their own team without asking.

Who it’s for

Finally, one place to look.

Company structure

Your company, the way it’s actually built.

Departments, teams and managers with teams of their own. The employee directory holds the structure in one record, and the org chart, managers’ views and Sia all follow it.

  • Departments and teamsPlace everyone where they work, and keep the overview of the whole company.
  • Reporting lines that holdDirect and indirect reports, so every manager sees the team they’re responsible for.
  • An org chart from the recordBuilt from the same data, so it changes when your company does.

Someone changes team. The org chart, and the access, keep up.

Roles and permissions

Access as detailed as your organisation.

The employee directory is where you decide who sees what. Build roles for the way you work, limit each one to the people that person is responsible for, and personal data and salaries stay where they belong.

  • Roles built your wayChoose what each role can see and do. A payroll admin can export time off and employee data to payroll, for example.
  • Local HR, without borrowing your loginTime off, competences, custom fields, workflows, sensitive fields and password resets, for the people they’re responsible for.
  • Field by field, if you need itFor each custom field, choose who can add it and who can see it.

Everyone sees what their job needs. Nothing more.

Search and team view

Find anyone. Without opening ten profiles.

The screen you use most takes the fewest clicks. And managers find their own answers, so HR stops being the switchboard.

  • Search that gets there firstMore ways to search and sort, so the right person is at the top.
  • Your list, the way you left itChoose your columns, filter by status or role, open a profile and come back. Nothing resets.
  • Managers see their own teamHoliday, absence and headcount for direct and indirect reports. View-only pay, if you switch it on.

Managers get their answer. HR gets the morning back.

GDPR and personal data

Personal data, only for the people who need it.

GDPR asks two things of an employee register: keep only what you need, and let only the right people see it. The employee directory is built around both.

  • Need-to-know accessRoles limited to the people each person is responsible for. Nobody sees the whole company by default.
  • Salaries stay restrictedPay is visible only to the roles you choose. Managers get view-only pay for their own reports, and only if you switch it on.
  • Control per fieldDecide who can add and see each custom field, so sensitive details don’t sit in plain view.
  • Payroll gets the exportChoose which roles can export time off and employee data to payroll.
  • One record, fewer copiesEnter it once. No employee lists sent round by email or saved on someone’s desktop.
  • Stored in the EUYour employee data stays in the EU, covered by a data processing agreement.

You decide what’s stored and who sees it, and you stay the data controller. Simployer processes the data for you, under a data processing agreement.

Sia, your AI HR employee

Who reports to whom? Ask Sia.

Sia reads from the same people record, so it knows how your company is organised and who works where. Unlike a general chatbot, Sia answers from your own records, within the access your role has, and from Simployer’s checked HR content.

Simployer appMicrosoft TeamsSlack

HR experts

Not sure what you should keep on file?

Custom fields let you record almost anything. Simployer’s HR experts help you decide what you should. Call or write about GDPR, employment law and payroll, and talk to someone who’s seen cases like yours.

Talk to an HR expert
Arzu Kazimova Sel, Legal Adviser HR and Management at SimployerYour HR expertArzu Kazimova SelLegal Adviser HR & Management, Simployer

In their own words.

To me, Simployer means 100% peace of mind. I know we’re doing things right and that the data is truly secure.
Hanna AldénHanna AldénHR Generalist, Pingst
With Simployer, I spend less time putting out fires and more time driving HR, that’s the biggest time-saving for me.
Julia AminJulia AminHR Generalist, Betao · Translated from Swedish

Also included

The details someone will ask about.

  • Columns you chooseShow the details you check every day in the list, and hide the rest.
  • Custom fieldsStore what’s unique to your company, from shoe size to driving licence class.
  • Profile cardThe right details for each stage, from candidate and new hire to employee and archived.
  • Children’s dates of birthRecorded up front, so sick-child leave is clear without a follow-up.
  • Search in PermissionsFind a person straight from the Permissions module.
  • Payroll exportTime off and employee data, out to payroll from the roles you choose.

One platform

Enter it once. Everything else reads from it.

The employee directory is the people record at the heart of Simployer One. Your routines, documents and Sia all work from the same facts, so nothing is typed in twice.

SiaAsk about your people, and get the answer from the record. On- and offboardingEvery start and exit on track, with an owner for every step. Documents and e‑signingContracts signed straight away, in the order you choose. Automation StudioProbation ending? The manager is reminded in time to decide.

A few answers, before you ask.

What is the employee directory in Simployer?

It’s the one people record your organisation works from. HR searches and manages everyone in one list, managers see their own team, and each role sees only what it needs. Sia, onboarding, documents and Automation Studio all read from the same record. It’s part of Simployer One.

Who can see salary and other personal data?

Only the roles you give access to. Each role is limited to the people that person is responsible for, so salary data stays where it belongs. Managers can get view-only pay for their own reports, if you switch it on.

How does the employee directory help with GDPR?

It keeps employee data in one record and lets you decide who sees what. Each role is limited to the people that person is responsible for, salary data is limited to the roles you choose, and each custom field has its own access settings. Data is stored in the EU under a data processing agreement, and personal data is never used to train AI. You stay the data controller, and if you’re unsure what you should store, our HR experts can help.

Can managers see their team without asking HR?

Yes. Managers see holiday, absence, headcount and team analytics for their direct and indirect reports, on one screen.

Where is our data stored?

In the EU. What you share with Sia or our HR experts is covered by a data processing agreement, and personal data is never used to train AI.

Not here? Bring your question to the demo.

Less looking things up. More time for your people.

Nicole from Sales, who meets companies in Stockholm, at a round table at the officeNicole Sales

A 30-minute demo. Bring the org chart from 2023, and we’ll show you one that keeps itself current.

  • Your own structure: departments, teams and reporting lines
  • Roles and access, set up the way you work
  • Packaging and price for your size

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