Structured HR that brings peace of mind and room to grow
Hopsworks: A culture built on innovation and collaboration
Hopsworks is on a mission to make machine learning and AI production-ready for teams across industries. With roots in research and a passion for solving real-world problems, the company is pioneering the development of feature stores for MLOps.
Their dynamic team combines deep technical expertise with a strong collaborative mindset. At Hopsworks, people come to work every day to push boundaries, share knowledge, and build cutting-edge technology that empowers data teams to deliver real impact.
"We’re building cutting edge AI tech, and we need HR processes match that level of precision, speed, and structure - just like Simployer"
Yaroslava Yatsuk | HR & Finance Manager | Hopsworks
Challenge
- Fragmented workflows and growing demands on security and structure
A fast growing tech company with regular audits and high security standards to meet, Hopsworks’ internal processes were evolving, but HR was falling behind. Task lists lived in different tools, documentation was handled manually, and only a few people knew where to find what.
This made many HR processes inconsistent, especially onboarding and offboarding, which involve several critical security steps that simply can’t be missed. It created unnecessary risks around compliance and lost information. To make things secure and bring some peace of mind, it became clear that HR needed to be more structured, secure and scalable.
“We were saving documents in different places and relying on individuals to remember what to do. It just wasn’t scalable. It just wouldn't work in the long run.” – Yaroslava
AlexisHR is now Simployer
The same intuitive platform you know and love, now even more powerful, enhanced with AI and expertise. We continue to make HR simpler, smarter, and more efficient, so you can focus on people, not administration.
Solution
-A centralized HR platform built for automation, collaboration, and compliance
By implementing Simployer, Hopsworks gained structure, transparency, and automation. Core HR tasks like onboarding, offboarding, policy distribution, and internal handbooks are now handled through one central system, accessible to both managers and the security team.
This ensured consistency in on- and offboarding workflows made it easier to assign and track responsibilities. By managing policies, access control and HR routines in one place, Hopsworks can more easily support their compliance work and respond to audit requirements with confidence.
“We’ve centralized everything: policies, templates and access control. It’s easier to find, manage and delegate.” - Yaroslava
Simployer also supports smoother communication by giving employees access to the right resources, without needing to ask HR. Small improvements like notifications and employee status updates have made a big impact on daily operations.
Result
More time, better control, and scalable structure
After rolling out Simployer, Hopsworks achieved:
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Operational efficiency: HR processes became automated, trackable, and more collaborative across teams.
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Stronger compliance: Audit evidence and documentation are accessible and well-structured for audits.
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Enhanced clarity: Managers now have the tools to onboard and manage team members without bottlenecks.
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Reduced reliance on individuals: With clear processes in place, responsibilities are shared and transparent.
“Before, we had to rely on memory and emails. Now we have structured processes that work even when someone’s away.” - Yara
Hopsworks is continuing to explore more automation and integrations, including future plans to sync directly with accounting and time reporting systems creating even greater efficiency as the company grows.
Before, everything depended on individuals remembering what to do. Now we have structure, automation, and peace of mind.
Simployer makes our HR processes feel as sharp and forward thinking as the technology we build. It’s not just a system; it’s a partner in how we grow, stay secure, and empower our teams every day.
-Yaroslava Yatsuk, HR & Finance Manager at Hopsworks
Speed with structure
Automated workflows keep HR processes fast, organized, and scalable.
Everyday efficiency
Small smart features like notifications and quick access to policies save time daily.
Empowered managers
Team leads handle onboarding and tasks confidently without relying on HR every stepSecurity first mindset
With audit ready documentation and clear access control, nothing falls through the cracks.Easy for everyone. Powerful for HR
An intuitive HRM system that supports you at every step of the employee journey. From onboarding to offboarding and everything in between. Scalable processes that make growth both possible and seamless.About Hopsworks
With a passion for innovation and a mission to shape the future of AI, Hopsworks empowers data teams with powerful tools that make machine learning seamless, collaborative, and production ready.
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